Meeting Minutes
Sandyston-Walpack Educational Foundation
April 12, 2005
Financial Report:
It was reported that we currently have $2777.56 in checking and $2912.33 in endowment funds. It was reported that all transfers to endowment from golf out revenues have been finalized. It was reported that revenues from School Pop for the previous quarter were $132.78. Bills were presented for the Marionette mini grant. A review needs to be made into payments made for the Butterfly Garden project.
Discussion:
It was suggested that funds from the endowment be transferred to a higher paying liquid interest bearing account that is FDIC insured. The proposal was approved unanimously.
Approved Projects for 2004-05:
The trustees agreed unanimously to fund the following –
$1000 John Brehm Community Service Scholarship. Only Sandyston-Walpack residents will be eligible. Kittatinny will make the selection based upon their own established criteria. This parallels the process from last year.
Purchase of calculators for the sixth graders
A coverlet will be donated to the Tricky Tray
Approved Projects for 2005-06:
A mini-grant was submitted to create a broadcast studio within the school. This proposal can be found on the website under http://www.swef.org/mini-grants.htm.
The Foundation committed to an initial grant of $842.00 for the fall, with further funding to be committed depending on availability.
Fundraising Activities:
School Pop was once again discussed as having terrific untapped potential for painless fundraising. It was suggested that a Smart Board presentation be offered at Back to School Night where an actual purchase is walked through on the Internet. Further PR work for this fundraising activity will be undertaken by the school administration. There was concern about two options for contributing to the school 1) via the school account and 2) via the Foundation account. This will be looked into and consolidated.
There was a keen interest in another golf outing. The target time would be during July. Various golf course options will be investigated as well as forming a committee of interested parents to facilitate the project.
A new possibility for selling more coverlets has surfaced.
Procedures:
The procedure for approving mini-grants was discussed. It was decided that the e-mail option was acceptable but that there was some confusion around timeframes. The following was decided. Grants will continue to be distributed via e-mail for review. If there are questions, they should be asked of the grant applicants within two weeks of receipt of the grant. If any trustee feels that further discussion is warranted, than a meeting will be called expressly for that purpose, otherwise the expectation will be that votes will be tallied, yes or no, for the proposal at the end of the two week period. This process was approved unanimously.
Respectfully Submitted by:
Richard Maizell, Psy.D.
Acting Secretary